best accounting software for gas stations

Envoy Accounting

Accounting / ERP Solutions for Convenience Stores

Available for Cloud or Self-hosted Environments

Envoy Accounting ("EA") is the latest addition to our Envoy suite of products, and the best accounting software for gas stations. It is a full mid-level ERP solution with all the features you would expect, and it is 100% web based. Envoy Accounting was designed specifically with gas station and convenience store retailers in mind, and works in virtually any accounting scenario. Envoy Accounting is designed to centrally control every aspect of accounting operations from anywhere. Envoy Accounting includes General Ledger, Accounts Payable, Accounts Receivable, HR / Payroll, Fixed Assets, multi-lingual, multi-currency, multi-tax, and much, much, more. With extra features like built in warehousing, project accounting, work order management, and CRM,

EA is clearly a leader in functionality. It even includes Business Intelligence and executive Dashboards! Sounds like a lot? It is, but here is the best feature of all - it is affordable! With four (4) different levels of functionality you can choose as much as you want, or as little as you want. So, a true mid-level accounting / ERP system, multi everything, web based anywhere access, by a company who has been building convenience store software for 20+ years, AND it is affordable? Sound too good to be true? It is not. Contact us today and let us show you exactly how Envoy Accounting can help your convenience store work smarter, not harder.

Learn More Get A quote

Envoy Accounting

Accounting is the core of the business processes of your company. You need the proper functionality and an accounting system which can grow as your company grows. Enter Envoy Accounting ("EA") our full featured Accounting / ERP solution. EA is 100% web based, uses secure HTTPS connections, and is built using the latest technology. You can self host or join Envoy Cloud. In either model you get the same great feature set at and affordable price.

Envoy Accounting works seamlessly with Envoy Retail. It and can also work on a stand alone basis with options to import transactions from any other system via its WebAPI.

Envoy Accounting is available in four levels of functionality - Small Business, Professional, Enterprise, and Platinum. Each edition provides unique features as shown in the feature matrix below.

Feature Envoy Accounting Edition
Small Business Professional Enterprise Platinum
General Ledger (GL)
Supply Chain / Inventory (IV)
Accounts Receivable (AR)
Accounts Payable (AP)
Sales Order (SO)
Purchase Order (PO)
Fixed Assets (FA)
Return Merchandise Authorization (RMA)
Job Cost (JC)
Banking (BR)
Human Resources (HR)
Payroll (PR)
Customer Relationship Management (CRM)
Work Order (WO)
Help Desk (HD)
Manufacturing (MRP/BOM)
Business Intelligence (BI)
Fuel Jobber (FJ)

Envoy Accounting Key Features by Module

Key features are difficult to assign as each user views them differently. If you do not see a feature you would expect please contact our sales team. In
most cases you will find the feature is included.
  • Accounts Payable
  • Accounts Receivable
  • Supply Chain / Inventory
  • General Ledger
  • HR / Payroll

Accounts Payable provides robust accounting features to streamline your entire cash flow process and help you save money. Accounts Payable contains accounting and reporting features that facilitate rapid entry of vendor invoices, flexible cash disbursement and full check reconciliation using Banking. With this comprehensive financial management tool, you can prioritize payments, negotiate terms, reduce bad debts and keep 1099 information for vendors that are subject to 1099 reporting—all in a timely manner. CRM also links by vendor master to be sure any negotiations and interactions are recorded for easy access. Negotiate better prices with full history on every item ever purchased from a vendor. With its powerful accounting and reporting features, Accounts Payable makes it easy to manage the detailed information your company requires. Accounts Payable was designed for real world situations. Some of the Accounts Payable options included are:

  • Unlimited vendors
  • History for each vendor – balance, payment, and order
  • Quick Checks – quickly printing a check for a vendor invoice as the voucher is entered
  • System Generated Check Printing – system determines what to pay based on the invoice terms and due dates.
  • Manual Checks
  • Cash Payments
  • Check stubs in summary or detail
  • Drill Down by Check Number
  • Drill Down by Vendor
  • Purchase Order – standard and blanket
  • Track purchases by Purchasing Agent
  • Debit Memos
  • Unlimited Vendor Classes
  • Unlimited Vendor Groups
  • Unlimited Purchase Taxes (VAT) setup
  • Multiple vendor classifications
  • Ability to import entries via Envoy WebAPI
  • Links to CRM for tracking vendor relationship

With Accounts Receivable, you can manage your customers and fine tune customer relations by keeping track of important sales information, outstanding balances, and history. Interactions with customers can also be tracked via CRM using the same master customer number to tie all the bits together. Accounts Receivable allows you to easily apply cash to outstanding invoices and create recurring charges for quick invoicing of monthly charges. Simply select a customer is and all of the unpaid invoices for that customer are listed. The cash receipt can then be applied by checking a box to fully pay one or more of the invoices, or enter in the amount of any partial payments on an invoice by invoice basis.

Accounts Receivable is also fully integrated with Banking, for complete bank reconciliation.

Collection activities can easily be tracked and reviewed in Contact Management module included in the CRM module. Customer IDs are universal throughout the system.

Accounts Receivable has impressive features, such as:

  • Unlimited customers
  • Unlimited ship-to addresses per customer
  • Quote
  • Sales Order
  • Invoice
  • After the fact invoice
  • Supports blanket P.O.
  • Automatic Sales Commission calculation
  • Unlimited bank accounts
  • Ability to import transaction entries via Envoy WebAPI
  • Unlimited terms
  • Automatic dunning messages via email
  • Credit limit tracking
  • Prepaid invoice entry
  • Split Invoice Entry
  • Posting of revenues by customer or by inventory item
  • Generate Finance Charges automatically
  • Unlimited classes for customers
  • Can use a single document to go from Quote to Order to Pick/Pack/Ship – Invoice
  • Multi-tiered pricing by customer by item
  • Drilldown by AR Customer
  • Drilldown by AR payment receipt Check Number
  • Drill Down by Invoice

Envoy Accounting’s inventory functionality is extremely robust and manages inventory in great detail. Manage vendor interaction with your purchasing agents. Never run out of stock again with automated purchase order issuance. Use user defined fields to add even more properties to an inventory item. Some key points are:

  • Unlimited items
  • Unlimited item groups
  • Unlimited item classes
  • Unlimited warehouses / bins / locations
  • Unlimited units of measure for sales and purchase
  • LIFO, FIFO, Average Cost, Retail
  • Recipe items
  • Matrix items
  • Summary items
  • Warranty tracking
  • Serialized and Lot tracking
  • Mass price changes
  • Multi-tier pricing structures
  • Promotions
  • Links to RMA module
  • Links to MRP for finished good production
  • Built in fields for web store integration

General Ledger is the foundation of your accounting system, with flexibility that meets the current and future financial management requirements of organizations of all types and sizes. It provides a robust feature set designed to handle your most demanding budgeting and processing needs. General Ledger fully integrates with all modules and is the key to maximizing the efficiency and accuracy of your financial data. Some features of General ledger are:

  • Real-time or batch transaction processing
  • Unlimited years / periods
  • Automatic reversing entries
  • Recurring journal entries
  • Account allocations
  • Journal Codes for quick entry
  • Ability to import journal entries via Envoy WebAPI
  • Multi-currency capability
  • Powerful “Drill Down” capability
  • Unlimited companies
  • Unlimited branches/divisions
  • User defined account numbers with fully segmented user defined account masking capabilities. Can import via file create with Excel)
  • Budgeting

In Envoy Accounting, transactions entered in any form creating an accounting transaction is posted to the General Ledger immediately, or by batch. You may choose either option in system setup. Month-end and year-end closing processes are no longer necessary. Postings to Retained Earnings for future years occurs automatically on a transaction by transaction basis. However, periods can be locked to prevent any further postings to those periods.

The General Ledger drill down inquiry capability shows period and cumulative balances for every account, period and year that has ever been set up in the General Ledger.

Clicking on a journal entry drills all the way to the source document for further detail.

Design your own chart of accounts to accommodate your companies’ unique needs. Use up to 6 segments, in addition to account number and sub account.

While maximizing the value of your company's most important resource, its human capital, you also need to minimize what expenditures related to managing it. Additionally, as your company grows, finding more cost-effective, flexible solutions to administer a growing, diverse, and widely dispersed workforce becomes a necessity. Envoy Accounting’s Human Resources / Payroll module can help you with these and many more features:

  • Real-Time or Batch Transaction Processing
  • Unlimited Employees
  • Unlimited Pay Types
  • Unlimited Deductions
  • Unlimited Pay Groups
  • Unlimited User Definable Tax Jurisdictions
  • Employer and Employee Taxes and Deductions
  • Direct Deposit Accounts
  • Multi-Year Employee Drill Down Functionality
  • Automatic Rule-Based Overtime Processing
  • Multiple Years Open at One Time
  • Pre-tax Deductions
  • Post-tax Deductions
  • Unlimited Hire and Termination Dates
  • W-4, W-2, and History
  • Fully integrated with General Ledger
  • User Definable Employee Reporting Classes
  • One-Time Pay Adjustments
  • One Time Deductions
  • Miscellaneous Pay
  • Loans
  • Track Employee Certifications
  • Track Employee Skills and Expertise
  • Track Job Applicants
  • Post Job Openings